ASBESTOS SOFTWARE
Surveying, Air monitoring and Bulk analysis software

Asbestos surveying with TEAMS Software

Asbestos surveys within TEAMS are dealt with in a number of different ways, depending on the options that are required for the particular job in question.

This includes the major different survey types as well as individual options for material assessment, priority assessment and extended management options. As well as these, surveys can be broken down into two further distinct types - standard surveys and reinspection surveys.

A standard survey is performed when a new asbestos survey is required for a given site.

This enables the surveyor to digitally capture the asbestos survey information onsite via a smart mobile device powered by the TEAMS mobile app.

A reinspection survey within TEAMS allows an existing site previously surveyed within TEAMS to be reinspected.

This enables the previous survey data to be transferred back to the surveyor onsite and amended and updated as required with any changes that may have occurred since the last inspection.

The diagram illustrates the process of how data is transferred from the office TEAMS server, to the mobileTEAMS units once an appointment is booked and confirmed, and then transferred back once the work is completed.

Once the data is transferred back to the office TEAMS server, TEAMS simplifies and optimises the remaining administrative tasks involved to complete and approve the survey report.

Asbestos surveys within TEAMS are dealt with in a number of different ways, depending on the options that are required for the particular job in question.

This includes the major different survey types as well as individual options for material assessment, priority assessment and extended management options. As well as these, surveys can be broken down into two further distinct types - standard surveys and reinspection surveys.

A standard survey is performed when a new asbestos survey is required for a given site.

This enables the surveyor to digitally capture the asbestos survey information onsite via a smart mobile device powered by the TEAMS mobile app.

A reinspection survey within TEAMS allows an existing site previously surveyed within TEAMS to be reinspected.

This enables the previous survey data to be transferred back to the surveyor onsite and amended and updated as required with any changes that may have occurred since the last inspection.

The diagram illustrates the process of how data is transferred from the office TEAMS server, to the mobileTEAMS units once an appointment is booked and confirmed, and then transferred back once the work is completed.

Once the data is transferred back to the office TEAMS server, TEAMS simplifies and optimises the remaining administrative tasks involved to complete and approve the survey report.

Asbestos Survey Reinspections

Once ACMs have been identified within a building, regular reinspections allow for the continual condition of the item(s) to be monitored, and where necessary actions to be adjusted to keep people safe.

Once a survey has initially been performed on TEAMS and approved, the data is available within the system, ready for the report generation, or updated when necessary.

Booking a reinspection on TEAMS

When booking a site for reinspection, the system will automatically retrieve the previous site information and present this to the scheduler so they can quickly and efficiently select which areas and items should be reinspected.

Downloading previous data

Once the appointment has been booked, the appointment can be downloaded onto the tablet and will appear in the mobile diary screen. From here, the previous data selected at appointment stage can be downloaded onto to the surveyors tablet.

Once the data is on the tablet, the surveyor can start the survey as normal.

Adding previous buildings

When the surveyor comes to the buildings screen, the tablet will present any/all buildings that were downloaded and give the surveyor the ability to add in a building to reinspect. This is done with a simple tap of the building itself.

Adding previous floors, rooms and items

Once the building has been added, the surveyor can add floors, rooms and items recorded during previous visits, with a simple tap on the tablet. 

Along with visual hints and colour coding to make the experience easier for the surveyors, shortcut options can be used when adding in room structures, to allow the surveyor to request that all positive, presumed and/or inaccessible items are added to the room automatically when the room is created.

Once ACMs have been identified within a building, regular reinspections allow for the continual condition of the item(s) to be monitored, and where necessary actions to be adjusted to keep people safe.

Once a survey has initially been performed on TEAMS and approved, the data is available within the system, ready for the report generation, or updated when necessary.

Booking a reinspection on TEAMS

When booking a site for reinspection, the system will automatically retrieve the previous site information and present this to the scheduler so they can quickly and efficiently select which areas and items should be reinspected.

Downloading previous data

Once the appointment has been booked, the appointment can be downloaded onto the tablet and will appear in the mobile diary screen. From here, the previous data selected at appointment stage can be downloaded onto to the surveyors tablet.

Once the data is on the tablet, the surveyor can start the survey as normal.

Adding previous buildings

When the surveyor comes to the buildings screen, the tablet will present any/all buildings that were downloaded and give the surveyor the ability to add in a building to reinspect. This is done with a simple tap of the building itself.

Adding previous floors, rooms and items

Once the building has been added, the surveyor can add floors, rooms and items recorded during previous visits, with a simple tap on the tablet. 

Along with visual hints and colour coding to make the experience easier for the surveyors, shortcut options can be used when adding in room structures, to allow the surveyor to request that all positive, presumed and/or inaccessible items are added to the room automatically when the room is created.

Exporting data

TEAMS provides surveyors and consultancies a standard method to capture survey data via mobileTEAMS, and then through the use of custom export routines it will convert, manipulate and save off the data into any variety of files, ready for a 3rd party system to import.

This conversion and manipulation of the data can range from simple calculations based on what information was collected, through to complex field mapping and lookups to add/remove/adjust the data depending on the required output.

Collecting client specific data out in the field

TEAMS data collection can be configured from the office system using very straightforward management screens to set up client specific phrases and, if required, associated export values in only a few clicks.

These phrases can be assigned to the creation of Rooms, items or item positions and can be either 'locked' or 'partially locked' depending whether the values have to be captured in full or simply contained within a user enter description.

Managing Priority Assessment (PA) data

If your client has specified upfront what priority scores should be assigned to what room types, these values can be entered into TEAMS prior to the surveys taking place. Onsite, when the room is created, any items in that room automatically pick up the correct PA scores based on the pre-defined values.

This gives you very consistent data across your entire surveying team without needing to supply them with the PA scores upfront, or having to enter the PA scores after the event.

Client specific exports

Exports within TEAMS can also be made client-specific. Using this method, only specific clients within the system can produce certain exports.

This safeguards against 2 clients with similar (yet different) exports from receiving incorrect data.

Multiple file and data formats

TEAMS can output data into numerous formats depending on the end user's requirements. We work closely with our clients to build both standard exports (for end users with commercial property management systems) as well as bespoke exports (for end users with their own proprietary systems).

Typical output files include but not limited to; PDF, MS excel, CSV, FTP, XML, direct to ZIP (including separating files into subfolders)

TEAMS provides surveyors and consultancies a standard method to capture survey data via mobileTEAMS, and then through the use of custom export routines it will convert, manipulate and save off the data into any variety of files, ready for a 3rd party system to import.

This conversion and manipulation of the data can range from simple calculations based on what information was collected, through to complex field mapping and lookups to add/remove/adjust the data depending on the required output.

Collecting client specific data out in the field

TEAMS data collection can be configured from the office system using very straightforward management screens to set up client specific phrases and, if required, associated export values in only a few clicks.

These phrases can be assigned to the creation of Rooms, items or item positions and can be either 'locked' or 'partially locked' depending whether the values have to be captured in full or simply contained within a user enter description.

Managing Priority Assessment (PA) data

If your client has specified upfront what priority scores should be assigned to what room types, these values can be entered into TEAMS prior to the surveys taking place. Onsite, when the room is created, any items in that room automatically pick up the correct PA scores based on the pre-defined values.

This gives you very consistent data across your entire surveying team without needing to supply them with the PA scores upfront, or having to enter the PA scores after the event.

Client specific exports

Exports within TEAMS can also be made client-specific. Using this method, only specific clients within the system can produce certain exports.

This safeguards against 2 clients with similar (yet different) exports from receiving incorrect data.

Multiple file and data formats

TEAMS can output data into numerous formats depending on the end user's requirements. We work closely with our clients to build both standard exports (for end users with commercial property management systems) as well as bespoke exports (for end users with their own proprietary systems).

Typical output files include but not limited to; PDF, MS excel, CSV, FTP, XML, direct to ZIP (including separating files into subfolders)

Importing 3rd party data into TEAMS

Moving data between different systems is never an easy task but it is a necessary one for many consultancies as contracts move around from time to time. Over the years we have developed import facilities that allow data to be pushed into TEAMS in a variety of ways but large scale imports have typically always required additional assistance.

To allow the consultancies to tackle this task themselves we have developed an integrated data import facility. 

This facility built directly into TEAMS allows for the importing of data, large and small, via specially formatted csv files. In-depth validation runs directly in TEAMS to check each entry before processing it. If errors are present, the row number and data in question is presented to the user along with a meaningful message as to why the data is invalid so it can be adjusted and retried.

From single jobs to large scale multiple site jobs can be imported using this facility complete with photos, floorplans, bulk certificates and existing survey reports.

Moving data between different systems is never an easy task but it is a necessary one for many consultancies as contracts move around from time to time. Over the years we have developed import facilities that allow data to be pushed into TEAMS in a variety of ways but large scale imports have typically always required additional assistance.

To allow the consultancies to tackle this task themselves we have developed an integrated data import facility. 

This facility built directly into TEAMS allows for the importing of data, large and small, via specially formatted csv files. In-depth validation runs directly in TEAMS to check each entry before processing it. If errors are present, the row number and data in question is presented to the user along with a meaningful message as to why the data is invalid so it can be adjusted and retried.

From single jobs to large scale multiple site jobs can be imported using this facility complete with photos, floorplans, bulk certificates and existing survey reports.

Custom designed, fully integrated floor plan designer

"Even novice users can pick it up and start creating rooms and spaces, marking out areas, and dragging in items and symbols."

Plan Designer 3.0 includes all the tools to create basic clean and clear plans for survey reports, air test certificates and legionella risk assessments.

Basic tools such as line plotting, snap to grid rectangles, controllable line widths, types and colours allow you to quickly and simply build up structure in your plan. Additional tools such as arrow tools, text tools (which interact with the survey or air test), and new door tools allow detail to be added quickly and neatly on the move.

Drag and Drop live samples and room labels from your survey

With Plan Designer 3.0 from TEAMS, the ability to drag and drop more live elements from your surveys, air tests and risk assessments has been extended and also made easier than ever.

Built-in door controls

With built in, dynamic sizeable door controls, adding these details now in Plan Designer 3.0 is simple, fast and efficient.

The door tool allows adding of both LEFT opening and RIGHT opening doors, angled openings and dynamic sizing simply by stretching the door when placed on the plan.

The ability to delete doors cleanly off the plan is also included if placed in the wrong area or position accidentally.

Item marker and Area marker tools with Auto-colour

TEAMS is always aiming to provide its clients with tools and solutions that make a real positive and noticeable difference to their day to day operations.

Plans have always been an area which has historically still required external administrative effort to accomplish. With the new Plan Designer 3.0, we are looking to change this.

Back office plan editing directly in your browser

Thanks to advances in browser technology, we are happy to announce that the floorplan designer from your favourite mobileTEAMS 2.0 app is now available in the office suite at report production stage.

This means plans that have been created on the tablets in the field can now be fully manipulated directly within TEAMS itself using the same set of tools that the surveyors used themselves. Drag and drop elements around, alter text, reposition doors and so much more, all from within your browser, in TEAMS itself.

Import and export existing plans

If you are fortunate enough to be supplied site plans ahead of time, these can be utilised by Plan Designer 3.0.

The import facility allows image format plans to be loaded onscreen and then annotated and marked up quickly and easily.

The export facility allows a base floorplan to be saved off to the tablet and then imported again on a different floor or different job. Handy for repetitive surveying of common building layouts such as domestic homes in the same street or estate.

Photo capture has also been made available directly to the plan designer to allow hand drawn sketches or photographed plans to be digitally captured, marked up and annotated as and when the situation calls for it.

"Even novice users can pick it up and start creating rooms and spaces, marking out areas, and dragging in items and symbols."

Plan Designer 3.0 includes all the tools to create basic clean and clear plans for survey reports, air test certificates and legionella risk assessments.

Basic tools such as line plotting, snap to grid rectangles, controllable line widths, types and colours allow you to quickly and simply build up structure in your plan. Additional tools such as arrow tools, text tools (which interact with the survey or air test), and new door tools allow detail to be added quickly and neatly on the move.

Drag and Drop live samples and room labels from your survey

With Plan Designer 3.0 from TEAMS, the ability to drag and drop more live elements from your surveys, air tests and risk assessments has been extended and also made easier than ever.

Built-in door controls

With built in, dynamic sizeable door controls, adding these details now in Plan Designer 3.0 is simple, fast and efficient.

The door tool allows adding of both LEFT opening and RIGHT opening doors, angled openings and dynamic sizing simply by stretching the door when placed on the plan.

The ability to delete doors cleanly off the plan is also included if placed in the wrong area or position accidentally.

Item marker and Area marker tools with Auto-colour

TEAMS is always aiming to provide its clients with tools and solutions that make a real positive and noticeable difference to their day to day operations.

Plans have always been an area which has historically still required external administrative effort to accomplish. With the new Plan Designer 3.0, we are looking to change this.

Back office plan editing directly in your browser

Thanks to advances in browser technology, we are happy to announce that the floorplan designer from your favourite mobileTEAMS 2.0 app is now available in the office suite at report production stage.

This means plans that have been created on the tablets in the field can now be fully manipulated directly within TEAMS itself using the same set of tools that the surveyors used themselves. Drag and drop elements around, alter text, reposition doors and so much more, all from within your browser, in TEAMS itself.

Import and export existing plans

If you are fortunate enough to be supplied site plans ahead of time, these can be utilised by Plan Designer 3.0.

The import facility allows image format plans to be loaded onscreen and then annotated and marked up quickly and easily.

The export facility allows a base floorplan to be saved off to the tablet and then imported again on a different floor or different job. Handy for repetitive surveying of common building layouts such as domestic homes in the same street or estate.

Photo capture has also been made available directly to the plan designer to allow hand drawn sketches or photographed plans to be digitally captured, marked up and annotated as and when the situation calls for it.

Connecting real world items to live asbestos and legionella data via QR codes

Making asbestos and legionella data more accessible is a big deal for consultancies and TEAMS QR codes aims to provide you with further tools to bridge this gap.

With TEAMS, the process of creating QR codes for clients is extremely straightforward and the functionality can be added to any survey, past or present.

How it works

During an onsite survey, each item on the survey is assigned a unique reference number automatically.

During the report generation stage, TEAMS automatically generates QR codes for each item surveyed, linking the QR code to the associated item on the web portal

When the approved survey report PDF is generated, an additional section for QC codes can be added in and generated within the PDF document.

Once printed out, these QR codes can be placed within the building to denote the presence of an ACM, a water system asset or outlet.

With a QR scanner app on your phone or tablet simple scan the code and you are automatically linked to the live information for the item via the TEAMS web portal.

How to add QR codes to your survey in TEAMS

To add QR codes to your survey reports, simply add the following to the end of your report content (or add this to your template if you want this for all surveys)

'[QRCODEJOB]'

'[QRCODEITEMS]'

'[QRCODEROOMS]'

The first tag will create a QR code for the site itself and when scanned will direct the user to the TEAMS web portal and into the site summary for the site in question.

The second tag will create a QR code for each item within the survey. It will, by default, include the item number from the register, the sample reference and the QR code itself. Scanning the QR code will direct the user to the TEAMS Web Portal and open the item.

Making asbestos and legionella data more accessible is a big deal for consultancies and TEAMS QR codes aims to provide you with further tools to bridge this gap.

With TEAMS, the process of creating QR codes for clients is extremely straightforward and the functionality can be added to any survey, past or present.

How it works

During an onsite survey, each item on the survey is assigned a unique reference number automatically.

During the report generation stage, TEAMS automatically generates QR codes for each item surveyed, linking the QR code to the associated item on the web portal

When the approved survey report PDF is generated, an additional section for QC codes can be added in and generated within the PDF document.

Once printed out, these QR codes can be placed within the building to denote the presence of an ACM, a water system asset or outlet.

With a QR scanner app on your phone or tablet simple scan the code and you are automatically linked to the live information for the item via the TEAMS web portal.

How to add QR codes to your survey in TEAMS

To add QR codes to your survey reports, simply add the following to the end of your report content (or add this to your template if you want this for all surveys)

'[QRCODEJOB]'

'[QRCODEITEMS]'

'[QRCODEROOMS]'

The first tag will create a QR code for the site itself and when scanned will direct the user to the TEAMS web portal and into the site summary for the site in question.

The second tag will create a QR code for each item within the survey. It will, by default, include the item number from the register, the sample reference and the QR code itself. Scanning the QR code will direct the user to the TEAMS Web Portal and open the item.